How to get the best catering quote

how to get the best catering quoteHow to get the best catering quote you can

  • How many guests are you expecting?
  • What style of catering do you want?
  • What venue will you be using?
  • Will you need beverage service?
  • What is your budget?

Caterers can provide much more accurate quotes for meetings and events when they receive catering quote requests with as many specifics as possible.  So, before you contact a caterer, gather basic details about the meeting or event and be prepared to share all of that information with them. The more details you provide, the more realistic your quote will be. Those details include:

How Many Guests are you expecting?

There is a huge difference between a meeting for 10 executives and a wedding reception for 300 people. Typically, caterers will have volume discounts for larger groups which is why the caterer needs to know approximately how many people are attending. Depending on the policies of that caterer, there can be some adjustments to the headcount but you should ask what happens to the price if only 200 guests are confirmed when the quote was for 300 people.

What style of catering do you want?

Do you want a buffet, action stations, passed appetizers, or a plated and served meal? You can mix and match these styles of service. However for the quote, you need to tell the caterer what you want or, have them offer suggestions based on your menu and the purpose of the special event. For example, because different catering styles require different staffing levels and culinary skills, there is most likely a price difference between a wait-staff managed buffet and a culinary trained chef executing an action station.

What venue are you planning to use?

Will your event be held in your current office space, residence, rented venue or outdoors? This matters because of the amenities that may or may not be available for your food and beverage. Many “behind the scenes” details can be provided by a rented venue which is why the caterer needs to know where you’re planning on hosting your event.

  • Are there tables and chairs?
  • Do they provide linens?
  • Do they have ice?
  • Is there a sink, running water, staging area, and/or a caterer’s kitchen?
  • Is there reasonable parking, ample access time for event set-up?

Venues can also dictate other specifics that include:

  • Do they require non disposable place settings, meaning only china, glassware and flatware are to be used?
  • Do they require eco-friendly place settings only?
  • What are their delivery rules and times for caterers?
  • What is lead time caterer can gain entrance?
  • What time do guests need to depart?
  • Does the caterer have to complete the room set-up and clean-up or does the venue’s staff?
  • What is deadline for event clean up?

All of these requirements affect how the caterer will produce your event and why your caterer needs to know where you’re hosting your event.

Will beverage service be needed?

Some offices may have their own coffee, water and soft drinks, but can’t provide it in the meeting room. Some venues won’t have anything. Some venues will allow caterers to provide non-alcoholic beverages, but no alcohol. Some venues will allow full bar service, some will limit alcohol to beer and wine only. Your caterer will more than likely know what venue allows what, so tell them exactly what you want to provide and they’ll know what they can include on your quote.

What is your budget?

So many people are fearful of providing any kind of budget information with a caterer yet, this is one of the most important pieces of information you need to share with your caterer to get an accurate quote. The budget will indicate what level of service will be most suitable for your event. Knowing your budget, no matter how modest or lavish it is, is vital for any caterer so they can provide suggestions, alternatives, or creative ideas to produce your ideal end result – the meeting, party or reception you imagined.

So, now you’re ready to contact a caterer about your next event.

Happy planning and have a successful event!

How To Set A Proper Dinner Table

party table settingConfused about how to set a proper dinner table?

Here are some details to get your table perfectly set!

Your menu, level of formality and the number of courses being served all help determine the proper table setting for your meal. The more formal the meal and the more formal the place setting means the more utensils will be needed. So how do you arrange everything for a formal meal?

Guest Space

The spacing of all of these items matter. The typical formal place setting requires about 15” per guests to allow enough elbow room at the table.  The actual plate should be 1” from the edge of the table, and the bottom of all the utensils should line up with the plate bottom.

Utensils

Utensils are placed so that the more outward utensils are used first. For the left side of the setting, if you’re having a seafood appetizer, that fork would be the furthest out, salad fork would be placed next to that and then the dinner fork would be closest to the actual place where plate will go. The dinner fork should be 1” away from the plate area. On the right side of the setting, if you’re offering soup, then a soup spoon would be the furthest out, then a teaspoon and then the dinner knife is closest to the actual place where the plate would be with the knife blade facing the plate. The dinner knife should be 1” from the plate area.

Dessert spoons and forks are placed directly above the area where the plates go so they’re easily accessible once dessert is served. The spoon handle should face right and the fork handle should face left. Coffee cups and saucers can be placed on the table if you so choose, placing it the right of the spoon however those are typically not placed until dessert is served.

If you’re using a Bread and Butter plate, then  that should be placed on the left side, arranged above the forks with the butter knife placed on the plate at an angle with the blade facing the edge of the table.

Glasses

The water glass should be placed as the most inside glass with the wine glass placed to the right and about 1” below the water glass.

Napkins

Napkins can be placed in the center of the place setting or to the left of the most outside fork. They can be simply folded or you can get creative with a fancy folded design. See how here.

To start actually setting the table:

If you’re using a charger,  place that centered in from of where each guest will sit 1” from the table edge. If you’re not using a charger, use the dinner plate on which the main meal will be served.

Place the Dinner Fork 1” to the left of that charger or plate with the bottom of the fork lined up with the bottom edge of the charger or plate. Measure 1”to the left the Dinner Fork, and place the Salad Fork with the bottom lining up with the Dinner Fork. If you’re using  a seafood fork, that would be placed 1” to the left of the Salad Fork with the bottom of it lining up with the other utensils.

Measure 1” to the right of the charger or plate and place the Dinner Knife with the blade facing the charger or plate and so that the bottom is lined up with the bottom edge of the plate. Measure 1” to the right and place the Spoon so the bottom of the spoon is aligned with the bottom of the Dinner Knife.

Place the wine glass about 3” from the Dinner Spoon and to the right a wee bit. The second wine glass would be placed to the left of the first wine glass and slightly higher. The Water glass goes about 3” to the left of the second wine glass and slightly higher so that when all are placed they’re angled as shown here:

holiday table setting

And now you’ve set the table in grand style!

Happy Entertaining!

Appetizers are All Aboard!

Appetizers all set for a train ride!

Taking a pre-dinner train ride means you have to have some appetizers to nibble during the ride. We were asked to prepare these custom boxes – one for each passenger, individually sealed and ready for their eating pleasure.

Since there isn’t much room on a train, and no actual dining table, we created these hand held appetizer boxes with a collection of treats passengers could easily eat while holding a beverage. One to two bites and no utensils needed either! And, to minimize moving about on the train, each passenger appetizer box included a hand towelette to avoid any rush to the rest room for hand washing.

Minimal trash is a must on a train, we chose menu items that were easy to eat, required no heating and packed in boxes that, once emptied, could easily be stacked and stowed in one small trash bag. Here’s how we made them:

How to Build a GREAT Salad

Building a great salad is easy to do.
Get the freshest ingredients you can buy, mix and match lettuces, veggies, fruits, nuts, cheeses and other salad items and start building your perfect lunch or dinner today.
Here is more information on the most popular salad ingredients to consider adding to salad today.

Best Salad Lettuce Choices

See pictures and all the details about them

Leaf Lettuce
Romaine
Iceberg
Boston
Bibb
Kale
Arugula
Spinach
Radicchio
Endive
Frisée

Most Common Vegetable Salad Ingredients

See how your favorites rank

Cucumbers
Carrots
Tomato – regular, cherry or grape tomatoes
Red Onion
Avocado
Bell peppers – any color or use several
Broccoli
Purple Cabbage
Celery
Cauliflower (keto friendly)
Portabello Mushrooms

Meats and Proteins
Best Cheeses To  Include
Other Fun Things to add

Bacon

Cheddar Croutons

Ham

Parmesan

Nuts – pecans, walnuts, almonds

Turkey

Swiss

Sunflower seeds

Chicken

Feta

Olives

Tuna Blue Cheese

Apples

Salmon

Strawberries

Hard Cooked Egg

Dried Cranberries

Shrimp

See how we made ours:

Vegetarian, Vegan, Gluten-free and Keto Diet Catering

Vegetarian, Vegan, Gluten-free and Keto Diet Catering – what’s it all about?

And how do you cater these dietary restrictions?

Need help with your menu?

When creating a catering menu for a group of people, it’s best to ask your guests if there are any dietary restrictions that should be considered. The most popular menu requests are vegetarian, vegan, gluten-free and the most recent menu request is keto friendly. Other limitations that affect catered menu planning are actual food allergies which should be treated very carefully and shared with any caterer you hire.

The most common allergies include milk, eggs, peanuts, tree nuts, shellfish, fish, soy and wheat.  And some people have uncommon but still very real reactions to certain ingredients like spices, mushrooms, garlic, food additives and even some food dyes.  Any and all information you collect about your guests’ special needs you should provide to your caterer and request they note those details on your menu.

vegetarian cateringVegetarian Catering Menus

Vegetarian menus are fairly common and easy to provide. Vegetarians don’t eat animals, but they do eat products that come from animals. There are 4 types of vegetarians:

Lacto-ovo vegetarians eat dairy products and eggs but avoid meat, poultry and seafood.

Ovo vegetarians eat eggs but no dairy, meat, poultry or seafood.

Pescatarian vegetarians, though in the vegetarian category, do eat fish and seafood but no meat or poultry.

Vegan Catering Menuscatering blog dallas

The best way to think about vegan menu items is this: if the food source has a “mom” they can’t eat it. Beef, chicken, fish and seafood all have or had a mom so they rely on fruits and vegetables as the staple in their diet. In order to incorporate necessary proteins (meats) add menu items that have soy, tofu, edamame, whole grains (quinoa and oats), beans, seeds (pumpkin, hemp and tahini) and nuts (almonds, cashews and peanut butter).

Gluten-Free Catering Menus

People with celiac disease, or those who have sensitivity to gluten, can have reactions ranging from slight to severe and their menu needs should be taken seriously while others opt to follow this diet for non-medical reasons. Gluten is actually a protein found in wheat, rye and barley and all of these must be avoided in any menu for guests on this diet. Certain food ingredients can also contain gluten like modified food starch, malt and maltodextrin which could be used in processed fruits and vegetables, salad dressings, gravies and sauces.  It’s best to have your caterer assist you in identifying suitable menu ideas for those on this diet because they should know what they can prepare to meet this demand.

catering blog produceKeto Friendly Catering Menus

This is becoming a very popular request for catered meals. A ketogenic diet is based on very low-carbohydrate and high fat diet meaning many fruits and vegetables can’t be used. Black berries, raspberries and strawberries are acceptable as are vegetables grown above ground like cauliflower, cabbage, avocado, spinach and kale. For the protein portion, beef, pork, fish or seafood are good options but avoid processed meats like sausages and cold cuts. Condiments like ketchup, BBQ sauce, jams and jellies should be avoided but mayonnaise, cream cheese, guacamole and butter is welcomed because of the high fat content. Here is a great visual guide to what can be eaten on this diet

Professional caterers are starting to indicate menu items for all these needs on their menus like this:

(G) throughout the menu are typically gluten free
(K) throughout the menu are typically Keto Friendly

Or, they might have a separate special menu they can give you to address these needs.

Dairy Free / Lactose Intolerant Catering Menus

Menus using milk, butter and other dairy related ingredient have to be modified since these people can’t digest the sugar in milk which is called lactose.  Silk Milk, Soy Milk and Lactose Free Milk are all common substitutes for traditional dairy milk.  Dairy free menu would use no dairy at all and substitute plant-based alternatives instead.

St. Patrick’s Day Office Catering Ideas

What’s green and white and read all over? These fun St. Patrick’s Day Office Party ideas

Even if St. Patrick’s Day is on a weekend, you can still have fun at the office beforehand.

Prepare the office:

Green is the theme so, invite your team to wear green – the one with the most green can win a “pot of gold” filled with chocolate coins. Those can be found at most local grocery stores or party supply stores.

Put some Irish Coffee Creamer near the coffee pot and some whipped cream and green sprinkles for a mock Irish Coffee.

Post signs around the office with Irish trivia.

Are there female leprechauns?

Answer – An ancient book called “A History Of Irish Fairies” reveals that there is no evidence of there being a female leprechaun — ever. (Answer provided by Huffington post)

               What happens if you catch a Leprechaun?

Answer – He  will have to tell you where the gold is hidden because he is compelled to tell the truth by fairy law (Answer provided by wikihow)

               How many leaves do shamrocks have?

Answer – The three leaves of a shamrock are also said to stand for faith, hope and love. A fourth leaf is where we get the luck from. The four-leafed clover, or “lucky clover”, is an uncommon variation of the three-leafed clover, and widely considered to be a symbol of good luck. (Answer provided by Tenon Tours)

Cut shamrocks out of green construction paper and hang up around the office. Templates are here.

Make paper chains of green and gold paper and hang anywhere in the office.

st patricks day cateringMake a Pot of Gold using a simple clear vase, filled with gold coins and put in a place everyone will see it. Then, create a drawing to win the pot by having your staff fill out an entry “clover” with their answer of how many coins are in there and the one who gets closest wins the pot! Or, create individual treats for everyone to enjoy.

And now it’s time to work on the office St. Patrick’s Day Lunch

Corn beef and cabbage immediately comes to mind; however, the scent of cooked cabbage filling the office may not be so desirable so, the next best thing for a group would be Shepherd’s Pie which is made with ground beef, mashed potatoes and veggies.  That, served with some Irish Biscuits, an all green salad and of course dessert could be Apple Crumble.

If beef doesn’t suit your group, you can offer Irish Chicken Breast which is grilled chicken breast simmered with sautéed mushrooms, roma tomatoes and scallions

Irish Mashed Potatoes which are Ultra-creamy and buttery mashed potatoes

Pot o’ Gold Fruit Tray

Perfect for dessert! The picture says it all!
Sliced strawberries, orange sections, green and black grapes complete with a marshmallow cloud and a pot o’ gold!  You can use green grapes, kiwi, honeydew for an all-green fruit tray if you’d prefer that. Add some fruit dip that’s died green and you’ll complete the treat. (Photo by patch.com)

Good Luck Fruit and Veggie Tray

Make a party tray with green grapes, kiwi, cucumbers, celery, broccoli and Green Goddess Dressing

Shamrock Pinwheels

Spinach tortillas rolled up with veggie cream cheese and then cut in party size bites. Or add ham and cheese if you want something heartier.

For more creative St. Patrick’s Day menu ideas – check these out!saint patrick catering ideas

Hat, clover and pot o’ gold by: https://pixabay.com/users/terovesalainen-809550/